AnswersGHS Career Prep 1 creditUsing Your Time Effectively

Using Your Time Effectively Answers

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1
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Attending an impromptu sales meeting at the office is an example of a _____.

A
Two minute action task
B
Time sensitive task
C
Locationally sensitive task
D
Multi-task job
2
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The purpose of using good e-mail techniques is to _______.

A
Demonstrate your ability to write good e-mails
B
Completely describe your entire thought process
C
Quickly get responses to your questions
D
Show your consideration for others
3

Making small talk at a meeting is a bad idea because ______.

A
Talking too much can be seen as vain
B
It wastes a tremendous amount of time
C
Only one person might be interested
D
Everyone will want to discuss your story
5

Painting your home is an example of a _____.

A
Two minute action task
B
Time sensitive task
C
One task in a project
D
Multi-task job
8

Which of the following activities would waste the most time?

A
Rich tries to multitask writing a report and reading a memo, and has to re-write the report and re-read the memo, which takes an hour.
B
During a departmental meeting, Barry and Scott make small talk for twenty minutes while the other six meeting members sit and listen.
C
Greg asks Tony a question about work and then talks to him for ten minutes about who will win the game tonight.
D
Barbara composes an e-mail during her thirty minute train ride to work.
9

When considering time management techniques, it is important to remember that ________.

A
The more techniques used, the better off you will be
B
You have to try strategies that don’t make sense for your type of work
C
Not all techniques work well for all people in all situations
D
Each strategy can work for everyone
10

Unloading the dishwasher is an example of a _____.

A
Two minute action task
B
Time sensitive task
C
Locationally sensitive task
D
Multi-task job
12

Describe the difference between multitasking and combining tasks.

Answer:

Multitasking involves trying to complete many tasks at the same time, when each task really needs full attention to be completed. An example might be a person trying to write an e-mail while talking on the phone- each task interferes with the other. Focus cannot be split effectively in this way. Combining tasks involves using the downtime of one task to complete another tasks. An example would be a person trying to make a phone call while they are riding in a bus- one of the tasks is passive and the other is active. Focus can be given to one task without impacting the other. Generally, multitasking is ineffective from an efficiency standpoint and combining tasks is effective.

14

When considering time management techniques, it is important to remember that ________.

A
The more techniques used, the better off you will be
B
You have to try strategies that don’t make sense for your type of work
C
Not all techniques work well for all people in all situations
D
Each strategy can work for everyone
16

When delegating a task, it is important to _______.

A
Give away the most difficult things on your task list
B
Go over everything quickly and return to your own work
C
Keep the responsibility for getting the tasks done
D
Report everything that is expected of the person
17

Making small talk at a meeting is a bad idea because ______.

A
Talking too much can be seen as vain
B
It wastes a tremendous amount of time
C
Only one person might be interested
D
Everyone will want to discuss your story
18

Procrastination is the process of _________.

A
Completing your task list
B
Delaying the completion of a task
C
Creating a schedule of events
D
Delegating tasks to subordinates
19

If a person attempts to make a phone call while they are driving a car, they are _______.

A
Combining tasks
B
Multitasking
C
Sequential tasking
D
Cleaving tasks
20

The purpose of time management is to ________.

A
Maximize productivity
B
Write all your tasks out
C
Allow for delegation
D
None of the above

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