Organizing Your Work Answers

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1
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Franklin has to plant a tree in a client’s backyard. He takes a shovel from his truck and digs the hole. If Franklin has the habits of an organized person, when he finishes digging the hole, Franklin will immediately _______.

A
Call his wife to remind her of an appointment
B
Carefully place the tree into the hole
C
Put his shovel out of the way of his next task
D
Take a break to rest before moving on
2
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The easiest way to convert your paper files into electronic files is by _______.

A
Using an electronic scanner
B
Typing each document by hand
C
Taking a digital picture of each document
D
Reading documents into a digital recorder
3

The problem with staying organized is that staying organized______.

A
Is a skill that cannot be learned
B
Requires forming new habits
C
Can be very intense work
D
Leads to massive confusion
6

A good filing system shares all of the common characteristics of a _________.

A
Highway -- files often travel to different destinations
B
Database -- it must store information for easy access and retrieval
C
Business -- each folder must have a unique structure to serve different clients
D
Library -- all files, whether they are used or not, must be in one location
8

One advantage of a paperless workplace is that electronic documents ________.

A
Cannot be lost ever
B
Can be read anywhere
C
Are easy to keep private
D
Take up little physical space
9

A good file system depends on easy retrieval of information, so it is important that _______.

A
All folders are the same color and brand
B
All files are placed alphabetically in order
C
File labels are systematic and well organized
D
Forty-three files are used for organization
10

What is the advantage of having only one inbox?

A
You can take it with you wherever you go
B
You never have to wonder if you are forgetting something
C
You can leave items there for reference
D
It can monopolize your desk space more easily
13

Which of the following is a poor label for a category level file folder?

A
Reliant Communications
B
R
C
Receipts
D
Stevick Account
14

Franklin has to plant a tree in a client’s backyard. He takes a shovel from his truck and digs the hole. If Franklin has the habits of an organized person, when he finishes digging the hole, Franklin will immediately _______.

A
Call his wife to remind her of an appointment
B
Carefully place the tree into the hole
C
Put his shovel out of the way of his next task
D
Take a break to rest before moving on
15

One helpful feature of most Web 2.0 organization software is that ________.

A
It requires one particular Internet browser
B
It is usually downloaded to a computer hard drive
C
It has a complex user interface
D
It can usually be synced to a handheld device
16

One helpful feature of most Web 2.0 organization software is that ________.

A
It requires one particular Internet browser
B
It is usually downloaded to a computer hard drive
C
It has a complex user interface
D
It can usually be synced to a handheld device

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