Organizing Your Work Answers

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A good filing system shares all of the common characteristics of a _________.

A
Highway -- files often travel to different destinations
B
Database -- it must store information for easy access and retrieval
C
Business -- each folder must have a unique structure to serve different clients
D
Library -- all files, whether they are used or not, must be in one location
3

What habits must a person form in order to stay organized? Why must they form habits?

Answer:

You must learn to put things away when you’re done with them, to clean as you go, and to use your filing system. You must establish these actions as habits because it will make maintaining your system that much easier. A habit is an acquired trait that you learn by repeating. If you want to keep your area organized and become ORGANIZED yourself, as in become an organized person, you have to learn the habits that organized people have.

4

Franklin has to plant a tree in a client’s backyard. He takes a shovel from his truck and digs the hole. If Franklin has the habits of an organized person, when he finishes digging the hole, Franklin will immediately _______.

A
Call his wife to remind her of an appointment
B
Carefully place the tree into the hole
C
Put his shovel out of the way of his next task
D
Take a break to rest before moving on
5

A good file system depends on easy retrieval of information, so it is important that _______.

A
All folders are the same color and brand
B
All files are placed alphabetically in order
C
File labels are systematic and well organized
D
Forty-three files are used for organization
8

The easiest way to convert your paper files into electronic files is by _______.

A
Using an electronic scanner
B
Typing each document by hand
C
Taking a digital picture of each document
D
Reading documents into a digital recorder
12

One helpful feature of most Web 2.0 organization software is that ________.

A
It requires one particular Internet browser
B
It is usually downloaded to a computer hard drive
C
It has a complex user interface
D
It can usually be synced to a handheld device
15

Franklin has to plant a tree in a client’s backyard. He takes a shovel from his truck and digs the hole. If Franklin has the habits of an organized person, when he finishes digging the hole, Franklin will immediately _______.

A
Call his wife to remind her of an appointment
B
Carefully place the tree into the hole
C
Put his shovel out of the way of his next task
D
Take a break to rest before moving on
16

If a document will not be useful in the future, the proper way to treat it is to ______.

A
Trash it
B
File it
C
Delegate it
D
Take action on it
17

One advantage of a paperless workplace is that electronic documents ________.

A
Cannot be lost ever
B
Can be read anywhere
C
Are easy to keep private
D
Take up little physical space
18

Which of the following is a poor label for a category level file folder?

A
Reliant Communications
B
R
C
Receipts
D
Stevick Account

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